Whether you’re a successful business or a budding entrepreneur, chances are you have plans in place from inception to your daily operations. But do you have a recovery plan for your most important data and information systems? Data backup (making a copy of your most important files) is one of the most important, yet often ignored, areas of IT. Creating a backup plan will get you thinking about what kind of information you should be backing up, how often, and where to locate it.
Here are our top five reasons on why you should implement a backup plan so you can rest easy knowing your information and important work is readily accessible should the unthinkable happen to it.
1. Data Loss
Yes it CAN happen to you
Your computer operates fine – it doesn’t even freeze up when you run multiple programs! Of course, physical failure of your operating system would be the most likely cause of data loss, but never underestimate the power of human error. That morning coffee will not be so hot after it gives your laptop a bath (it does, and it can happen). Theft, disaster, and accidentals can happen. Without an offsite or cloud-based backup, you could risk losing a lot more than the expense of trying to replace it. Make sure you do continual backups to ensure you’ve captured the most recent updates and files to ensure you haven’t missed anything important.
2. Simple Recovery = Less Downtime
Cyber attacks and emails containing viruses are becoming increasingly more sneaky, blending into the hundreds of emails we receive every day. It takes one wrong click of a button for a virus to attack, one failed firewall for an entire website to crash; deleting important information from your hard drive or causing an entire website to be shut down. Backing up your data is more than just saving files; this includes taking regular and incremental snapshots of your system before an attack or deletion occurs. Recovering the data is step one; make sure you also copies of the program(s) you need in order to run or access your data once it has been recovered. Simple, low-stress recovery will get you back to where you started a lot quicker than hitting the drawing board after the fact.
3. Your customers want on-demand access
Just because your IT system crashed, doesn’t mean your customers will be understanding (or forgiving). Their business still needs to carry on, which means if your organization isn’t well-equipped to resume operations right away after an IT disaster, then their anxiousness to get things done (right here, right now) may lead them to jump ship to a competitor, and no one wants to see that happen. With a full backup, you have options on how to restore your files and programs, whereas partial backups can be a lot riskier, making it difficult to know for certain what can be restored and how long it will take when you’re pulling data from multiple sources or reinstalling the software.
4. Lost time and revenue does not make for a successful business plan
Data loss in your organization can create a negative effect on the efficiency of your operations. Not knowing where to find missing files and the inability to access crucial information impedes your employees from having everything they need in order to perform their job to the best of their ability. This can create chaos and cause major disruption to workflows. When you’re spending all of your time recreating past work, that’s less time your employees could be spending on creating new work. Data loss most often results in revenue loss due to the downtime and cost to try to retrieve it.
5. Mother Nature has a mind of her own
It’s no surprise that mother nature leads her own charge. A disaster can hit at any time, and as we all know too well, she doesn’t discriminate. Many businesses without a recovery plan have difficulty picking up the pieces after disaster hits. Ensuring your most important information systems are safe and accessible post-incident can be the key to what makes or breaks a business. If you take your backups offsite, your system can survive almost anything.
Every business and even personal technology user is susceptible to data loss or hardware malfunction. It’s a heart-sinking feeling to have your system take a hit unexpectedly. Having a backup plan is the only way to ensure your business can mitigate the negative impact that data loss has on workflow. Contact us to learn more about data backup and recovery solutions. We are more than happy to come and assess your backups without any obligation to purchase our services. If you’d like more information about backups, email or call us at firstname.lastname@example.org or 587.774.9378