Purchasing Clerk

The Purchasing Clerk is responsible for accepting and editing procurement requests from various departments, preparing purchase orders, quoting and managing product lists. The clerk will also research, identify, correspond with, and recommend potential suppliers.

Duties and Responsibilities

  • Prepare purchase orders for products.
  • Creation of campaigns for Hardware and Software refreshes.
  • Documenting Customer equipment information
  • Administer the purchasing system.
  • Utilize purchasing system for procurement of products.
  • Work with resellers to maintain viable relationships.
  • Perform the RMA process to procure replacement products from manufacturers and vendors or refund.
  • Return defective equipment to manufacturers and vendors for replacement or new purchase.
  • Maintain product listing, with price and cost information in purchasing system.
  • Escalate manufacturer and vendor grievances as needed.
  • Maintain manufacturer and vendor relationships and contracts.
  • Work with the finance department to ensure accurate and timely payment of invoices.
  • Understand the Sales Order process that initiates the product purchasing process.
  • Document internal processes and procedures related to duties and responsibilities.
  • Responsible for entering time and expenses as they occur.
  • Provide detailed product information to the sales team when preparing quotes.
  • Regular sales reporting

Knowledge & Skills Required

  • In-depth knowledge of product catalog.
  • Proficient with general office applications.

Personal Attributes

  • Process driven and attention to detail with accuracy in performing procurement responsibilities.
  • Strong organizational, presentation, and customer service skills.
  • Skill in preparing written communications and materials.
  • Interpersonal skills: such as telephony skills, communication skills, active listening, and customer-care.
  • Ability to multi-task and adapt to changes quickly.
  • Typing skills to ensure quick and accurate data entry.
  • Self-motivated with the ability to work in a fast moving environment.

Work Conditions

  • Part time.  20-32 hours per week
  • Sitting for extended periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components.
  • Lifting and transporting of moderately heavy objects, such as computers and peripherals.
  • Self-motivated with the ability to work in a fast moving environment.


  • $15.00 – $19.00 / hour based upon experience

If you are interested or know someone who is interested, please apply online by submitting your cover letter and resume, in strict confidence, to Sure Systems Human Resources by emailing careers@suresystems.ca and state the job title in the subject line.

We thank all applicants for their interest, but only those being considered for interviews will be contacted.

Want to really stand out? After you email us your resume & cover letter — let us know that you applied on Social Media & follow us! That earns MAJOR points in our books.

Closing: May 31, 2017

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